School Receptionist



The School Receptionist is responsible for the school’s daily front-of-building functions at approximately 25 hours per week.
Schedule and work hours are governed by class instruction and production schedules, consisting of 4:30 p.m.-9:30 p.m. Tuesday-Friday and 8:15 a.m.-1:30 p.m. on Saturdays during the Annual Session (September-early June). During our Summer Programming 3:00 p.m.–8:00 p.m. Tuesday-Friday and 8:15 a.m.–1:30 p.m. on Saturdays in the Summer (mid-June-mid-August). Hours vary depending on regular staff schedules and substitute needs. Employment is for 46 weeks (about 11 non-consecutive months) of the year.
The School Receptionist must maintain regular and acceptable attendance at levels determined by the School Director/Manager. The School Receptionist reports to the School Director/Manager and may be assigned tasks by the School Director and School Registrar.


Functional areas of Marketing and Sales:

  • Positive professional relations with all staff, students, and family members of students.
  • Greet students, families, and visitors, answer telephone, take messages and deliver them in a timely manner.
  • Responsible for managing School e-mail account and voicemail; replying and delegating as necessary.
  • Assist students and families with enrolling in classes, ensuring prospective students have completed the appropriate enrollment forms and said paperwork is archived in the correct database.
  • Schedule and coordinate placement classes and send results.
  • Process audition results, coordinate video auditions, and send notification.
  • Maintain accurate record keeping and ensure protection and security of files and records.
  • Oversee sale of and inventory on School merchandise.
  • Assist in implementing all OBT School policies and procedures.
  • Monitor main entrance.
  • Open and close the building which includes school facilities, secure building daily at conclusion of school classes and programs.
  • Monitor minor students entering and exiting the studio, ensuring students leave the building with the correct adult.
  • Assist younger students with getting prepared and lining up for class.
  • Student behavior management within OBT School facility before, during and after classes.
  • Assist with events as requested and when available.


1-2 years in an office or school administration setting; high school diploma or equivalent; at least 18 years old; proficient in Microsoft Office suite and Google Drive; excellent communication and problem-solving skills; strong attention to detail and accuracy; ability to prioritize in a fast-paced environment; comfortable with direct and extended interfacing with students, primarily ages 3-22. QuickBooks and Mindbody software ideal.

Candidates must be able to pass a thorough background check. While not required, successful candidates will have specific experience within dance and the arts. Must have current COVID vaccinations, including boosters, as eligible. A full job description can be obtained on the OBT website.


$20 hourly


Email your cover letter and resume to Applications will be reviewed as they are received, and the position will remain open until filled. A full job description can be obtained HERE.


This is an exciting time to work at Oregon Ballet Theatre (OBT) – the nation’s 20th largest classical ballet company. We are emerging from the pandemic as artistically vibrant, financially healthy, organizationally strong, and well-positioned for our future. We are debt free and operating in the black financially. Our Board is actively engaged in oversight and stewardship. Our 250 employees are resilient, committed and energized. We have exciting plans for growth. Our professional company of 27 dancers perform a season of five shows featuring both classical and contemporary work. OBT2, our junior company, boasts dancers of exceptional talent. Our nationally renowned School trains 300 students from across the county. Our community education program reaches thousands of students in classrooms across Oregon. In short, we are changing lives through dance.