Payroll & Executive Support Specialist



This is an exciting time to work at Oregon Ballet Theatre (OBT). One of the nation’s leading ballet companies, OBT performs an annual season of programs while participating in many community events, as well as regional and national touring. OBT has developed a reputation for breaking the boundaries of what people expect from a night at the ballet. The OBT School is recognized as one of the premiere ballet schools in the country. OBT’s work in dance education includes a far-reaching community engagement program, connecting with students and adults throughout the Portland metropolitan region and Oregon.

OBT is supported by an actively engaged Board, respected executive leadership, 250 committed and talented staff, healthy finances, and a pre-pandemic budget approaching $9 million. For more information, recent news, and a full job description, click here.


OBT is committed to the vitality of ballet as an art form that is accessible to everyone. We seek people who have lived, volunteer and/or have professional experience partnering, communicating, and engaging with communities of color, including Black, Indigenous, Latinx, Asian, and other communities.


This is a unique role with duties under the supervision of the Director of Finance & Operations as well as the Executive and Artistic Directors of OBT. The Payroll &Executive Support Specialist is involved in all key functions of payroll operations. In conjunction with the HR Manager, the Payroll & Executive Support Specialist is responsible for maintaining and ensuring the integrity and accuracy of Oregon Ballet Theatre’s HRIS & Payroll System, ensuring strict compliance with company and regulatory standards, processing payroll on a semi-monthly schedule, and interacting closely with all levels of staff. The role shall also be responsible for managing overall payroll functions and be knowledgeable of regulations around garnishments, leaves of absence, benefits, payroll reporting, taxes, etc., and assisting with HR Onboarding functions. Experience with union payroll is preferred.

This position also serves as a main point of contact and administrative liaison for Oregon Ballet Theatre’s Board of Trustees, the Executive Director, and Artistic Director. The work related to this position directly supports Oregon Ballet Theatre’s mission and reflects the organization’s core values and highest ethical standards. This position is regular, full-time, and exempt. There is flexibility for some remote work. A full job description is available here.


We seek candidates with a minimum high school diploma, 4-year college degree a plus; experience working with a payroll service provider – ADP Work Force Now a plus; demonstrated competency using MS Office Suite – advanced Excel a plus; experience using QuickBooks; and experience working with unions preferred, but not required. Additional qualifications are listed in the full job description, linked below.


$50,000. – $55,000. annually DOE and full benefits, including employer-paid medical, dental, and vision insurance; life insurance; and 25 days off annually (15 days PTO and 10 holidays). Employees may also elect and self-fund the following benefits: 403(b) retirement plan; short-term and/or long-term disability insurance; flexible spending account for health-related expenses and/or childcare; and additional life insurance.


Email your cover letter and resume to Applications will be reviewed as they are received, and the position will remain open until filled. A full job description can be obtained HERE.