School Registrar

Position

The School Registrar is responsible for the Oregon Ballet Theatre School’s registration process, ensuring the integrity of the school database, and serving as a point of contact for the school. The position reports to the School Manager and the successful candidate will work independently and as a team player to ensure the school operates in an effective and efficient manner.

The role requires the ability to communicate and coordinate with various constituencies from students and parents to staff and the public. Previous experience as a registrar or similar role with proficiency in managing a contact management database and accounting system or a background in project management, as well as a strong aptitude to manage to deadlines and work in a dynamic environment, are essential.

This is a full-time position. Days and hours of work are generally Monday through Friday; Monday 12:30 p.m. to 9:00 p.m. and Tuesday through Friday 8:30 a.m. to 5:00 p.m. During the summer months, mid-June to early September, the schedule changes to accommodate business needs; Monday through Friday 8:30 a.m. to 5:00 p.m. Occasional weekend hours are required.

Responsibilities

• Maintains positive relations with all staff, school parents and students.
• Processes registrations and keep current class attendance sheets and rosters related to school curriculum and programs including but not limited to Summer and Annual sessions, student workshops, Summer Housing program, and adult workshops and classes.
• Uphold and maintain the integrity of the school’s MINDBODY database-accounting system, working closely with the School Manager on account set up and collection of all monies owed.
• Works with School Receptionist as a point of contact for all students, families, and school visitors in person, by phone or over email answering all inquiries relating to registration, accounts, and general information; offers exceptional customer service.
• Assist School Manager with all forms of school communication, and coordination with other departments for school programs, rehearsals and performances, audition tours, events, and fundraisers.
• Assists in implementing all OBT school policies and procedures.
• Maintain registration materials for all programs, school contact sheets, and accurate office filing systems.
• Work with the School Director on tasks as requested, including updating, and communicating the school weekly schedule, and maintaining school dress code for all students.
• Update and communicate out School annual calendar.
• Coordinate, track, and maintain summer program housing.
• Participate in school budget planning as requested.
• Research and propose systems for the school.
• As necessary open and close buildings which include school facilities; safely release students at the conclusion of classes.
• Provide marketing support as needed by staffing key events and supporting promotional opportunities.
• Other duties as assigned.

Qualifications

• Bachelor’s degree in business administration, or related field and/or equivalent combination of education and experience.
•  Minimum 2-3 years’ experience with: o School Registrar or similar role o Accounting and/or bookkeeping o Education, ballet or performing arts (preferred)
• Strong written and verbal communication skills
• Excellent attention to detail and organizational skills
• Ability to work independently and collaboratively under pressure to meet deadlines.

Computer Skills:

• Microsoft Office Suite

• Experience using MINDBODY, or similar database or CRM system.

Candidates must be able to pass a thorough background check. While not required, successful candidates will have specific experience within dance and the arts. A full job description can be obtained here.

Apply

Email your cover letter and resume to jobs@obt.org. Applications will be reviewed as they are received, and the position will remain open until filled.

About Oregon Ballet Theatre

This is an exciting time to work at Oregon Ballet Theatre (OBT) – the nation’s 20th largest classical ballet company. OBT is the largest professional dance company in Oregon, employing over 300 people and attracting artists from around the globe with our reputation for excellence. The company is rooted in the traditions of classical ballet, with a repertoire that ranges from the great classics to premieres from some of the most exciting choreographic voices in the field today, including our own Artistic Director, Dani Rowe. Our mission is dedicated to the vitality of, and access to, world-class ballet performance and training in our region.

In addition to our 5-show main stage season, we introduce students to ballet and the importance of lifelong movement through our education and community engagement programs, and we train dancers from three years old to 80 years old through the professional and recreational classes at the Oregon Ballet Theatre School. Many of our students go on to successful professional careers at companies including the Joffrey, the Dutch National Ballet, and within our own organization.