Development Operations & Database Manager

Position

Under the supervision of the Chief Development Officer, the Development Operations & Database Manager is involved in all key functions of development operations and makes a significant contribution to achieving Oregon Ballet Theatre’s fundraising goals. This position works collaboratively with the Development team in overseeing annual giving campaigns, donor stewardship events and benefits, development communications, gift processing, and strategic utilization of the Tessitura CRM database.

This role requires the ability to advise and provide effective recommendations and solutions to achieve overall fundraising goals. This is a pivotal position on the OBT Development team, working synchronously with staff, artists, executive leadership, and the Board of Directors while interacting closely with OBT donors and the public. The work related to this position directly supports Oregon Ballet Theatre’s mission and reflects the organization’s core values and highest ethical standards.

Job Duties/Competencies

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

•  Serves as a thought leader while providing data driven analysis to support recommendations to further the organization’s development goals.
• Oversight of Tessitura CRM database to maximize accurate records, Development reports, management of donor and prospect lists.
• Create and maintain Development dashboard, with process improvement recommendations to support the central data point for all donor analytics.
• Serves and takes initiative as main point of contact for major donors providing personalized donor cultivation and high-touch stewardship methods.
• Implements management plans within the Tessitura database in partnership with the frontline fundraisers.
• Collaborates with the development team to support donor acquisition and conversion, re-engagement of lapsed donors, growth of recurring, in-kind, and matching gifts.
• Leads initiatives for personalized gift acknowledgement and stewardship plans in collaboration with Development Officers, Executive Leadership, Artists, Staff and Board Members
• Demonstrates strong time management skills for, accurate gift processing and reconciliation in collaboration with Finance.
• Assists with fulfilling donor and sponsorship benefits and recognition in concert with the Individual Giving Manager and the Chief Growth Officer, respectively.
• Demonstrates a high aptitude for teamwork within Development assisting with annual gala, donor stewardship, and event cultivation.
• Collaborate with Development team in prospective research while maintaining donor and event briefings.
• Manages various digital and print Development communications in partnership with Marketing, while recommending solutions for process improvement.
• Takes initiative to keep up to date on the newest database management and training to develop new strategic opportunities for OBT.
• Maintains, monitors, and implements process improvements for general department operations for the Development team.
• Assists with special projects and performs other related duties as required.

Education & Experience

• Associate’s degree focused on development, events, marketing and/or patron services, or equivalent time experience.
• Minimum 3 years’ experience in the following areas:
  • Project management requiring strong organizational, analytical, and strategic thinking.
  • Donor, patrons, and community stakeholders’ relationship building.
  • Environment that required excellent written, verbal, and digital communication skills, with the ability to tailor messaging to diverse audiences including donors, volunteers, and community partners.
  • Fundraising in a nonprofit environment.

Candidates must be able to pass a thorough background check. While not required, successful candidates will have specific experience within dance and the arts. A full job description can be obtained here.

Computer Skills

• Microsoft Office Suite (Word, Excel, Outlook, Teams)
• Windows operating systems
• Fundraising CRM databases; experience with Tessitura or similar donor management systems (preferred)
• Experience with Asana a plus

Apply

Email your cover letter and resume to jobs@obt.org. Applications will be reviewed as they are received, and the position will remain open until filled.

About Oregon Ballet Theatre

This is an exciting time to work at Oregon Ballet Theatre (OBT) – the nation’s 20th largest classical ballet company. OBT is the largest professional dance company in Oregon, employing over 300 people and attracting artists from around the globe with our reputation for excellence. The company is rooted in the traditions of classical ballet, with a repertoire that ranges from the great classics to premieres from some of the most exciting choreographic voices in the field today, including our own Artistic Director, Dani Rowe. Our mission is dedicated to the vitality of, and access to, world-class ballet performance and training in our region.

In addition to our 5-show main stage season, we introduce students to ballet and the importance of lifelong movement through our education and community engagement programs, and we train dancers from three years old to 80 years old through the professional and recreational classes at the Oregon Ballet Theatre School. Many of our students go on to successful professional careers at companies including the Joffrey, the Dutch National Ballet, and within our own organization.

Our Mission
Oregon Ballet Theatre is dedicated to fostering an enduring appreciation for dance through the pursuit of excellence in performance, training, and community programs.

Our Vision
Oregon Ballet Theatre seeks to inspire the dancer in all of us through the power of movement.