Oregon Ballet Theatre seeks a

Payroll Specialist

WHO WE ARE

This is an exciting time to work at Oregon Ballet Theatre (OBT), a classically-based professional ballet company established in 1989 in Portland, Oregon. The company performs an annual season of programs while participating in many community events, as well as regional and national touring. OBT has grown from being a respected regional company to one of national significance, and developed a reputation for breaking the boundaries of what people expect from a night at the ballet. The OBT School is recognized as one of the premiere ballet schools in the country. OBT’s work in dance education includes a far-reaching community engagement program, connecting with students and adults throughout the Portland metropolitan region and Oregon.

OBT is supported by an actively engaged Board, respected executive leadership, 250 committed and talented staff, healthy finances, and a pre-pandemic budget approaching $9 million. For more information, recent news visit: www.obt.org.

EQUITY

OBT is committed to the vitality of ballet as an art form that is accessible to everyone. We seek people who have lived, volunteer and/or have professional experience partnering, communicating, and engaging with communities of color, including Black, Indigenous, Latinx, Asian, and other communities.


Position Overview

Under the supervision of the Director of Finance & Operations, the Payroll Specialist is involved in all key functions of payroll operations. The Payroll Specialist is responsible for maintaining and ensuring the integrity and accuracy of Oregon Ballet Theatre’s HRIS & Payroll System, ensuring strict compliance with company and regulatory standards, processing payroll on a semi-monthly schedule, and interacting closely with all levels of staff. The role shall also be responsible for managing overall payroll functions, and be knowledgeable of regulations around garnishments, leaves of absence, benefits, payroll reporting, taxes, etc. Experience with union payroll is preferred. The work related to this position directly supports Oregon Ballet Theatre’s mission and reflects the organization’s core values and highest ethical standards.

Essential Functions

• Compiles payroll data such as hours worked; monies to be withheld for taxes; employee contributions to insurance and retirement plans; etc., from time sheets and other records. Maintains accompanying schedules
• Updates master payroll records by verifying and recording changes affecting net wages such as federal and state tax exemptions, insurance coverage, etc., and data concerning compensation increases, promotions, and/or transfer of employees between departments.
• Computes wages and deductions, reviews for accuracy, and posts to payroll records.
• Prepares and issues paychecks.
• Prepares periodic reports of earnings, taxes, and deductions.
• Maintains records for vacations and sick-day eligibility.
• Maintains professional appearance and neat work area.
• Ability to investigate and resolve payroll issues.
• Ensure strict compliance with company and regulatory standards.
• Create Journal Entry for recording in QuickBooks
• Supports accounting team with AP/AR tasks as needed.
• Other duties as assigned

Experience & Skills

• Excellent communication skills (including listening, speaking).
• Ability to read, speak and understand English.
• Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
• Ability to multi-task.
• Ability to work alone, self-motivate and manage one’s own time.
• Physical ability to use computer hardware/software.
• Team player with a positive attitude
• Organized and extremely detail-oriented
• Ability to prioritize
• Deadline-oriented
• Research skills
• General math skills

Education & Work Experience

• H.S. Diploma/Equivalent required, 4-year college degree a plus
• Experience working with a payroll service provider, ADP-Workforce Now a plus
• Advanced Excel skills a plus
• Experience using QuickBooks
• Computer literate (MS Word, Advanced Excel, Outlook,)
• Experience working with unions preferred, but not required


APPLY

Submit a cover letter, resume or CV to jobs@obt.org. Please review and download full description of the position HERE.